7 communication mistakes students don't realise they are making

In academics and beyond, effective communication is a superpower. Whether you are presenting in class, emailing your professor, or working on a group project, how you express yourself creates the stage for your success. However, so many students succumb to common pitfalls that dilute their message or foster misunderstandings.

Here are 7 unconscious communication mistakes students make and how to fix them in order to boost your confidence and clarity.

Speaking without consideration of your audience 

Perhaps the biggest mistake students make is using the same style of communication in every situation with whomever they are speaking. The way you might be chatting with friends on campus is not necessarily how you should speak with professors, your mentors, or potential employers. Using slang or super casual language during formal situations can seem disrespectful or unprofessional. Simultaneously, sounding too stiff in casual settings can make people feel distant.

How to fix it:

Before speaking or writing, ask yourself: Who am I addressing? What tone is appropriate? Match your language, formality and body language to your audience. For example, emails to professors should be polite and clearly stated, while group chats with classmates can be relaxed.

Filler words overuse

Fillers are small words or other sounds that fill pauses while we're thinking. Natural in conversation, they will distract listeners and detract from your credibility if you use them too much in presentations, interviews, or formal discussions. Often, they reflect nervousness or lack of preparation.

How to fix it:

Practice your speaking skills by recording and then playing yourself, or hold mock discussions with your friends. First, become more aware of your habits concerning fillers: Instead of saying "um" or "like", simply stay silently while you pause. This will make you sound more confident and polished.

Being either too passive or too aggressive in groups

Balance in communication plays a very important role in any group project or discussion. While the fear of judgment by peers seems to make some students extremely hesitant to contribute, other students completely go in the other direction and dominate the group conversations, unintentionally shutting others down. Both poles hurt collaboration and learning.

How to fix it:

Practice assertive communication: clearly state your ideas with confidence without dominating others. Actively listen and make room for the more introverted members to share their opinions. Practice empathy to provide an environment where all voices count. Writing emails like text messages. E-mails are still one of the first ways in which you write to professors, admissions officers, or employers. Yet too many e-mail as if they were texting a friend: informal greetings; slang; missing punctuation, or an unclear request. This casualness can get in the way of your establishing your credibility and delay responses. 

How to fix this: 

Treat emails like professional correspondence: use a clear subject line, and include greetings such as "Dear Professor Singh". Always be respectful. Give the purpose of your email in one and two specific sentences. Close appropriately: Thank you or Best regards. Always proof before sending. Not making eye contact and poor body language Non-verbal signals - eye contact, facial expressions, and postures - make up the bulk of communication. Students often don't measure the effect these can have. Not making eye contact can put you across as not interested or distrustful; slouching or fidgeting can show you nervousness or lack of confidence. 

How to fix it:

Keep comfortable eye contact to show engagement and confidence. Sit or stand up straight in order to project energy and openness. Practice in front of a mirror or record yourself in order to become aware of distracting habits. Remember, your body speaks as loudly as your words. Not actively listening Communication is a two-way process. A lot of us listen to reply rather than understand. Hence, so much information is lost, and there is misunderstanding; hence, weakened responses, particularly in lectures, group discussions, or even interviews. 

How to rectify it:

Listen only to the speaker and do ngot interrupt. Verbal and non-verbal cues, such as nodding, summarizing what you have just heard, and asking for an explanation, will show respect for the other person and help retain the information better. Assuming that everyone knows what you are trying to say It is far too easy to forget that your context, experience, and knowledge also determine the way you present information. Use of jargon, abbreviations, or terms in broad overviews may lead to confusion among classmates or instructors not familiar with your context. This may happen when working on projects or delivering a presentation.
 

How to rectify it:

Explain what you are talking about, defining any terms or concepts unlikely to be known to the audience. Do ask if anyone has any questions or if there is anything else you might cover. For written communications, sentences should be simple and laid out so that logical sequences are demonstrated. In oral presentations, use examples or diagrams to explain concepts that may be hard to understand or abstract. Communications skills do not arise naturally; they grow through awareness and practice. Avoiding the errors listed above will improve not just the way you present your ideas, but also how you respond to others. This lays the strong foundation needed for academic success, professional opportunities, and lasting friendships.